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Copyright: Copyright for Lecturers

This guide will provide information on copyright for students, staff and researchers

Why should lecturers know about copyright?

While under the educational exemption of fair dealing, due to being used for educational purposes, lecturers should understand that there are limits to what they can use in class under the terms of the ICLA agreement. As is the case with students all copyright works used should have a suitable attribution. 

What you can copy

10% or one chapter from a book, if it does not exceed the 10% threshold of the book as a whole. Full text of a book can not be taken and photocopied, this applies only to one work on one course of study. 

In the case of short stories and poems, the whole work can be copied as long as it is below 10 pages. 

However, it must be noted that this only applies to material that the institute owns, either through owning a copy of the item or a subscription to a database that holds the item. 

In the case of a journal article or periodical, you may copy the full text of one article but only one article from that particular issue of the journal or periodical. 

It does not apply to online/website material. 

You can copy illustrations that are in an article or work you have copied using the license before, without providing the text.  

Copyright basics for lecturers

This video focuses mainly on the United States context but does provide a basic idea of copyright and its relation to teaching.

What you can put onto Moodle

Sheet music, industrial journals, flashcards, classroom assessments and gray literature do not fall under the ICLA license and therefore should be linked to rather than placed in full on Moodle unless you obtain permission from the copyright holder. In general, be careful in using these types of resources. 

If you wish to upload a video of a lecture or PowerPoint slides of a lecture make sure any material that is in either of these resources comply with copyright as issues may arise if this is not the case.

 

Any material you hold the copyright for and is your own work can be freely put up on Moodle. Any other material may be subject to copyright which may not fall under the ICLA license. 

Printed works can be copied as long as they fall within these conditions:

  • no substantial part of the work can be copied and put on Moodle
  • the library owns a copy of the work
  • the work can only be accessed in Moodle by students through password authentication
  • This applies only to countries whose publications are covered by the ICLA license,  To see a list of countries and excluded works click here. Any countries not on this list or creators who have decided to exclude their work from the license will require permission from the copyright holder to upload. Attribution to the author must be included. However, with items not covered by the license, it may be better and safer to give the students a link to the work in question through Moodle or email. 

Websites videos etc. are not covered by the license and if you wish to use them on your Moodle please provide links to them. Also especially for videos check to see if the video uploaded is by the original owner as a lot of YouTube videos infringe the copyright of the uploader of the video is not the original owner do not link to it as you may infringe copyright. However, if the video is published under creative commons or a creative commons license you may put up the video fully on your Moodle page within the conditions met. 

Images cannot be put up onto Moodle unless you have the copyright or the permission of the copyright holder to reupload so they are best avoided or a link be provided to the image instead in order to avoid any issues around copyright alternatively you can find copyright-free images that can be used without worry. The video below shows what tools you can use to do this. 

What you can upload to Blackboard

1. Sheet music, industrial journals, flashcards, classroom assessments and gray literature do not fall under the ICLA license and therefore should be linked to rather than placed in full on Blackboard unless you obtain permission from the copyright holder. In general be careful in using these types of resources.

2. If you wish to upload a video of a lecture or PowerPoint slides of a lecture make sure any material that is in either of these resources comply with copyright, as issues may arise if this is not the case.

3. Any material you hold the copyright for and is your own work can be freely put up on Moodle. 

4. Printed works can be copied as long as they fall within these conditions:

  • no substantial part of the work can be copied and put on Blackboard.
  • the library owns a copy of the work.
  • the work can only be accessed in Blackboard by students of the college through password authentication.
  • This applies only to countries whose publications are covered by th ICLA license,  To see a list of countries and excluded works click here. Any countries not on this list or creators who have decided to exclude their work from the license will require permission from the copyright holder to upload. An attribution to the author must be included. However, with items not covered by the license it may be better and safer  to give the students a link to the work in question through Blackboard, or email.

5. Websites, videos etc. are not covered by the license and if you wish to use them on Blackboard, please provide links to them. Especially for videos, check to see if the video uploaded is by the original owner as a lot of YouTube videos infringe on copyright, as the uploader of the video is not the original creator and so if this is the case, please do not link to it as you may infringe copyright. However if the video is published under creative commons or a creative commons license you may put up the video fully on your Blackboard page within the conditions met. 

6. Images cannot be put up onto Blackboard unless you have the copyright or the permission of the copyright holder to re-upload and so they are best avoided. Alternately, a link may be provided to the image in order to avoid any issues around copyright. It is also possible to find copyright-free images that can be used without worry. Clink the link here for a video of how to find copyright-free images.

Copyright process for uploading to Blackboard

Copyright checklist for uploading works to Blackboard

  1. Can the work be linked to, instead of being fully uploaded - for example, a link to the ebook or article in question? Online sources, especially if they are in the library collection, should be linked where possible to rather than uploaded to avoid any copyright problems. 
  2. What type of document is it? Under the ICLA license there are works that are not allowed to be copied (these include music sheets and government reports.) Please go the ICLA excluded works document to find out which items are excluded from being uploaded.
  3. Is it a library book or your own book? The license only covers books that are owned by the college such as those in the library. If it is your own, normal copyright rules apply.
  4. How much of the work are you uploading? It is up to 10% or a chapter when the license is applied to copies the institute owns. For personal copies, up to 5% or 1 chapter is permitted.
  5. Keep a record as the Irish Copyright Agency will expect an assessment as to the quantity of material used, as this will impact on royalties paid to copyright owners and on the license agreement and fee the Institute pays. 
  6. Remember to remove any items made available for this purpose once they are no longer needed for learning purposes.

Lecturing and Copyright

While under the educational exemption of fair dealing, due to being used for educational purposes, lecturers should understand that there are limits to what they can use in class under the terms of the ICLA agreement. As is the case with students, all copyright works used should have a suitable attribution. 

What changed in the 2019 act

The 2019 act has updated the provisions of the educational exceptions to include: 

That both copying and communicating the copy falls under the exceptions for education produced by the act.

The replacement of reproduction rather than reprographing of documents including digital forms of copying. 

Provisions for distance learning that allows the institution to communicate works of importance to distance students. Those students are allowed to make copies of those works. 

That as long as a sufficient acknowledgement is given copies can be made of works available through the internet.